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Evidence Guide: BSBSMB414 - Time management for small business

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBSMB414 - Time management for small business

What evidence can you provide to prove your understanding of each of the following citeria?

Collect information to improve time management

  1. Choose an appropriate method to record current time usage
  2. Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage
  3. Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities
  4. Identify key distractions and time wasters
  5. Review personal organisation and business systems for potential efficiencies
Choose an appropriate method to record current time usage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify key distractions and time wasters

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review personal organisation and business systems for potential efficiencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish personal work goals and priorities

  1. Identify personal and business objectives and responsibilities, including ongoing or regular tasks
  2. Determine any tasks or functions that can be delegated or outsourced
  3. Select a preferred process or method for prioritising tasks aligned to business goals
Identify personal and business objectives and responsibilities, including ongoing or regular tasks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine any tasks or functions that can be delegated or outsourced

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select a preferred process or method for prioritising tasks aligned to business goals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement time management strategies

  1. Schedule tasks according to priority and aligned with personal productive times
  2. Access technology where relevant to streamline or automate processes
  3. Select and use tools that help plan time management and schedule tasks
  4. Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance
  5. Set boundaries and communicate to others available times
  6. Initiate actions to minimise distractions and reduce time wasters.
  7. Measure personal performance and identify areas for improvement on a regular basis
Schedule tasks according to priority and aligned with personal productive times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access technology where relevant to streamline or automate processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select and use tools that help plan time management and schedule tasks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set boundaries and communicate to others available times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Initiate actions to minimise distractions and reduce time wasters.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure personal performance and identify areas for improvement on a regular basis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Collect information to improve time management

1.1 Choose an appropriate method to record current time usage

1.2 Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage

1.3 Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities

1.4 Identify key distractions and time wasters

1.5 Review personal organisation and business systems for potential efficiencies

2. Establish personal work goals and priorities

2.1 Identify personal and business objectives and responsibilities, including ongoing or regular tasks

2.2 Determine any tasks or functions that can be delegated or outsourced

2.3 Select a preferred process or method for prioritising tasks aligned to business goals

3. Implement time management strategies

3.1 Schedule tasks according to priority and aligned with personal productive times

3.2 Access technology where relevant to streamline or automate processes

3.3 Select and use tools that help plan time management and schedule tasks

3.4 Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance

3.5 Set boundaries and communicate to others available times

3.6 Initiate actions to minimise distractions and reduce time wasters.

3.7 Measure personal performance and identify areas for improvement on a regular basis

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Collect information to improve time management

1.1 Choose an appropriate method to record current time usage

1.2 Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage

1.3 Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities

1.4 Identify key distractions and time wasters

1.5 Review personal organisation and business systems for potential efficiencies

2. Establish personal work goals and priorities

2.1 Identify personal and business objectives and responsibilities, including ongoing or regular tasks

2.2 Determine any tasks or functions that can be delegated or outsourced

2.3 Select a preferred process or method for prioritising tasks aligned to business goals

3. Implement time management strategies

3.1 Schedule tasks according to priority and aligned with personal productive times

3.2 Access technology where relevant to streamline or automate processes

3.3 Select and use tools that help plan time management and schedule tasks

3.4 Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance

3.5 Set boundaries and communicate to others available times

3.6 Initiate actions to minimise distractions and reduce time wasters.

3.7 Measure personal performance and identify areas for improvement on a regular basis

Evidence of the ability to:

establish a representative pattern of current time usage over a minimum period of seven days that identifies key tasks, regular and irregular activities, distractions and time wasters

demonstrate a systematic approach to improving time management that incorporates:

prioritisation of work tasks and responsibilities linked to business goals

personal responsibilities and productive times

selection of personal organisation tools or technology to plan scheduling of tasks

flexibility to accommodate one-off or irregular activities

reflect on personal performance after new strategies are in place for a minimum period of two weeks and identify effectiveness of time management.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

outline at least three processes or methods of prioritising tasks and the relative benefits of each

explain how technology can be used for time management

describe actions that can assist with work-life balance

outline common distractions and time wasters for small business owners.